Privacy Policy

Server logs

Our hosting provider may automatically log technical information such as your IP address, browser type, and pages visited. This is standard infrastructure logging, not application-level analytics. We do not run first-party analytics or set tracking cookies on public pages.

Player names in the public archive

The public archive shows gaming aliases and member names chosen by Royal Linkers themselves. Members control whether their profile appears publicly through their visibility settings. If a member sets their profile to private, it will not appear in the public archive.

Suggestions

The suggestion form is available without an account. Submissions may include a name or message you choose to provide. This information is used only to evaluate the suggestion and is visible to admins only.

What we collect

When you sign in via OAuth, we receive your name, email address, and profile image from your provider (Google or Discord). We also store:

• Your gaming alias, display name, and any bio or gaming preferences you set
• Connected gaming accounts (Steam ID, Discord username) when you link them
• Your Steam game library, fetched from the Steam Web API when you sync
• Game session records you are part of, including win/loss outcomes
• RSVP responses and availability preferences
• Profile visibility settings

How we use it

Your data is used solely to operate The Royal Linkup: authenticating your account, displaying your player profile, recording game sessions, coordinating events, and syncing your game library. We do not use your data for advertising, profiling, or sell it to third parties.

Lawful basis

Under UK GDPR, we rely on the following bases:

• Contract: processing necessary to provide the service you have agreed to use (account operation, session recording, event coordination)
• Legitimate interests:maintaining the Royal Linkers’ gaming history and archive, our legitimate interest in operating a private club record that members have a reasonable expectation of participating in
• Consent: Steam library syncing, which you explicitly authorise by linking your Steam account

Third-party processors

We use third-party services to operate the application. Each processes data only as instructed by us and for the purpose of delivering the service:

• Google, Discord: OAuth sign-in. These providers authenticate you; they do not receive your game session data. Each has its own privacy policy.
• Valve (Steam Web API): Game library data when you link your Steam account.
• Resend: Email delivery for invite notifications.
• Hosting and database providers: Our infrastructure providers process data on our behalf to host the application and database.

International transfers

Some of our processors are based outside the UK or EEA. Where data is transferred internationally, we rely on appropriate safeguards: Standard Contractual Clauses (SCCs) or recognised adequacy decisions. For transfers to the United States, we rely on SCCs or the UK-US Data Bridge where applicable.

Data retention

Your account and all associated personal data (profile, connected accounts, RSVP records, availability) are retained while your account is active. Game session records that reference you may be retained as part of the Royal Linkers’ historical record, but identifying details can be anonymised on request. On a verified deletion request, we will remove your personal data within 30 days.